Guiding Principles

Peachtree City Library, Inc By-Laws

As amended August 4, 2024

  • The name of this organization shall be Peachtree City Library, Inc., doing business as (dba) Friends of the Peachtree City Library, hereinafter referred to as the Corporation.

  • The purpose of the Corporation shall be to:

    • Promote community interest in and support of the Peachtree City Library.

    • Be a source of volunteer support for library operations and programs.

    • Raise money to supplement the library budget to support programs for library patrons, and to purchase library books, materials, equipment, and supplies.

    • Provide financial and volunteer support for special programs that are designed to increase literacy, educate, and encourage community involvement.

    • Section 1: The membership of the Corporation shall be open to any person(s) or corporate entity who has an interest in supporting the Peachtree City Library.

    • Section 2: Membership dues shall be annual. Dues amounts shall be set by the Board of Directors for the different levels of membership, which include Individual, Family, Patron, and Sustaining.

    • Section 3: Honorary Life memberships may be bestowed by the Board in recognition of exceptional service by members. Life Members are exempt from payment of annual dues.

    • Section 1: The annual meeting of the members of the Corporation shall be held in Peachtree City, Georgia, at such time and date as will be designated by the Board. The annual meeting shall be used to report activities, to give the members a forum opportunity to discuss activities and/or action programs, to conduct other business as may be deemed appropriate by the Board of Directors. The meeting shall be open to all members who are invited, to submit agenda items, to participate in discussions, and to vote.

    • Section 2: Notice of the annual meeting shall be sent to each member of record not less than ten (10) days prior to said meeting.

    • Section 3: Any special meeting of the members shall be held at the discretion of the President or Secretary at a place and time designated. Notice of any special meeting shall be sent to each member of record not less than ten (10) days prior to said meeting. Business transacted

    • at all special meetings shall be confined to the business stated, unless a majority of the members present at the meeting approves of additional business.

    • Section 4: The Board shall conduct the business of the Corporation during periodic meetings throughout the year. Board meetings may be held in person or virtually.

    • Section 5. Meetings shall be conducted in accordance with Robert’s Rules of Order.

    • Section 1: The Corporation shall be administrated by a Board of Directors, hereinafter referred to as the Board. The Board shall determine all questions of policy and shall administer the affairs of the Corporation under the Articles of Incorporation and the general provisions of the law under which it is incorporated.

    • Section 2: The Board shall consist of the four (4) officers of the Corporation and up to four (4) at-large members. In addition, a non-voting library representative will serve the Board in an advisory capacity.

    • Section 3: Board members shall be elected during board meetings by existing directors and shall hold office until their successors have been elected.

    • Section 4: The library representative shall be assigned by the Peachtree City Library and agreed upon by the Board.

    • Section 5: Any member of the Board may be removed at any time by a vote of a majority of the exiting directors.

    • Section 6: The members of the Board of the Corporation shall receive no compensation for their services.

    • Section 1: The officers of the Corporation shall be the President, Vice-President, Secretary and Treasurer.

    • Section 2: President. The President shall be the Chief Executive Officer of the Corporation and shall preside at all meetings of the members, shall have general and active management of the business of the Corporation, and shall see that all orders and resolutions of the members are carried into effect.

    • Section 3: Vice-President. The Vice-President shall preside in the absence of the President and shall exercise all powers and authority vested in the President.

    • Section 4: Secretary. The Secretary shall keep an accurate record of activities of the Corporation, shall provide the Board members with a copy of the minutes for all meetings, shall maintain a roster of the members, shall notify members of the times and places of meetings, and shall handle correspondence as requested by the president. The Secretary shall be the registered agent of the corporation as required by the Georgia Secretary of State.

    • Section 5: Treasurer. The Treasurer shall be the Chief Financial Officer of the Corporation, shall maintain the financial records, shall receive and disburse funds as authorized, and shall make annual tax filings.

    • Section 1: No member of the Corporation shall be entitled to any portion of the funds of the Corporation. Said funds shall not inure to the benefit of any private person and shall be held and used only for the purposes specified in the charter of this Corporation. However, the Corporation may reimburse a member of the Corporation for expenses.

    • Section 1: These by-laws may be altered or amended, or additional by-laws may be adopted, by a majority vote of the Board